The 17 Best Free Kanban Board Templates
These Kanban board templates are really helpful for organizing your day-to-day life, work, and collaborating with others. Kanban boards are a popular project management tool that facilitates workflow organization and efficiency. Click on 'Duplicate' to use one of our Kanban templates for free.
N°1 : The daily kanban planner template
This kanban board template is designed to help you manage your personal tasks efficiently by organizing them across the week.
The kanban board is structured as follows:
To Do: A list of tasks that need to be completed but haven’t been scheduled yet.
This is where you’ll add all the tasks you plan to tackle in the coming days.
Monday to friday: These columns represent each day of the week. Once you’re ready to schedule your tasks, you can move them from the "To Do" column to the specific day when you plan to work on them. This daily organization helps ensure that your workload is evenly distributed throughout the week.
Done: Completed tasks. This is our favorite column.
To Do: A list of tasks that need to be completed but haven’t been scheduled yet.
This is where you’ll add all the tasks you plan to tackle in the coming days.
Monday to friday: These columns represent each day of the week. Once you’re ready to schedule your tasks, you can move them from the "To Do" column to the specific day when you plan to work on them. This daily organization helps ensure that your workload is evenly distributed throughout the week.
Done: Completed tasks. This is our favorite column.
N°2 : The daily task management kanban template
The Daily Task Management Board is a simple yet powerful tool designed to help you manage tasks and stay on top of your daily responsibilities.
The board is structured with the following columns:
Inbox: A catch-all column where you can add any incoming tasks or to-do items. This is your starting point for organizing your day, where you gather all the tasks that need attention.
Today: Tasks that you plan to complete by the end of the day are moved here. This column helps you focus on what’s most urgent and ensures that you’re clear on your priorities for the day.
This Week: Tasks that are due within the current week but not necessarily today. This column helps you plan ahead and ensures you’re aware of what needs to be done in the coming days.
In Progress: Tasks that you are actively working on right now. Moving tasks into this column gives you a clear visual of what you’re currently focusing on.
Waiting for Feedback: Tasks that are on hold because they require input, approval, or feedback from others. This column helps you keep track of tasks that are pending external action.
Completed: Tasks that have been successfully and it's time to Ring The Bell !
Inbox: A catch-all column where you can add any incoming tasks or to-do items. This is your starting point for organizing your day, where you gather all the tasks that need attention.
Today: Tasks that you plan to complete by the end of the day are moved here. This column helps you focus on what’s most urgent and ensures that you’re clear on your priorities for the day.
This Week: Tasks that are due within the current week but not necessarily today. This column helps you plan ahead and ensures you’re aware of what needs to be done in the coming days.
In Progress: Tasks that you are actively working on right now. Moving tasks into this column gives you a clear visual of what you’re currently focusing on.
Waiting for Feedback: Tasks that are on hold because they require input, approval, or feedback from others. This column helps you keep track of tasks that are pending external action.
Completed: Tasks that have been successfully and it's time to Ring The Bell !
N°3 : Project management kanban template
Template for organizing projects with your team
Agile teams can greatly benefit from using this template to enhance productivity and streamline workflows. The Kanban methodology, which focuses on visualizing workflows and setting work-in-progress limits, is effectively applied through this template.
The board is structured with the following columns:
Next meeting: Tasks or topics that need to be addressed or discussed in the upcoming meeting.
To do: Tasks that have been assigned and need to be worked on.
Pending: Tasks that are awaiting further information, approval, or a specific condition before moving forward.
Blocked: Tasks that cannot proceed due to an issue or dependency that needs to be resolved.
Done: Completed tasks that have been successfully finished.
Completed: Tasks that have been successfully and it's time to Ring The Bell !
The board is structured with the following columns:
Next meeting: Tasks or topics that need to be addressed or discussed in the upcoming meeting.
To do: Tasks that have been assigned and need to be worked on.
Pending: Tasks that are awaiting further information, approval, or a specific condition before moving forward.
Blocked: Tasks that cannot proceed due to an issue or dependency that needs to be resolved.
Done: Completed tasks that have been successfully finished.
Completed: Tasks that have been successfully and it's time to Ring The Bell !
N°4: The content marketing template
A powerfull kanban template to organize all forms of content marketing
The board is structured with the following columns:
Content ideas: A pool of ideas for blog posts, videos, podcasts, or social media content.
Researching: Content that is in the research phase to gather necessary information.
Creating: Content that is actively being written, recorded, or designed.
Blocked: Tasks that cannot proceed due to an issue or dependency that needs to be resolved.
Editing: Content that is being reviewed and edited for accuracy, tone, and style.
Scheduled: Content that is ready and has been scheduled for publication.
Published: Content that has been published and is live.
Continuous improvement is essential for refining content marketing strategies, using regular reviews and data analysis to identify inefficiencies and enhance performance. This board will help you on this journey.
Content ideas: A pool of ideas for blog posts, videos, podcasts, or social media content.
Researching: Content that is in the research phase to gather necessary information.
Creating: Content that is actively being written, recorded, or designed.
Blocked: Tasks that cannot proceed due to an issue or dependency that needs to be resolved.
Editing: Content that is being reviewed and edited for accuracy, tone, and style.
Scheduled: Content that is ready and has been scheduled for publication.
Published: Content that has been published and is live.
Continuous improvement is essential for refining content marketing strategies, using regular reviews and data analysis to identify inefficiencies and enhance performance. This board will help you on this journey.
N°5: The Sales pipeline kanban board
Track and manage your entire sales process
The board is structured with the following columns:
Leads: Potential customers or clients who have expressed interest.
Contacted: Leads that have been reached out to via email, phone, or meeting.
Qualified: Leads that have shown a genuine interest and meet the criteria for your product or service.
Proposal Sent: Leads that have received a proposal or quote.
Negotiation: Leads that are in the negotiation phase.
Won: Deals that have been successfully closed.
Lost: Deals that didn’t close, with notes on why they were lost.
Leads: Potential customers or clients who have expressed interest.
Contacted: Leads that have been reached out to via email, phone, or meeting.
Qualified: Leads that have shown a genuine interest and meet the criteria for your product or service.
Proposal Sent: Leads that have received a proposal or quote.
Negotiation: Leads that are in the negotiation phase.
Won: Deals that have been successfully closed.
Lost: Deals that didn’t close, with notes on why they were lost.
N°6: Blog content management kanban board
The kanban board used for managing blog content
The board is structured with the following columns:
Ideas: A space for brainstorming and storing potential blog topics and keywords opportunity.
To write: Selected ideas ready to be drafted.
Writing: Posts currently being written.
Review: Drafts under review and editing.
Ready to Publish: Finalized content awaiting publication.
Publish: Content that has been published and is live.
Ideas: A space for brainstorming and storing potential blog topics and keywords opportunity.
To write: Selected ideas ready to be drafted.
Writing: Posts currently being written.
Review: Drafts under review and editing.
Ready to Publish: Finalized content awaiting publication.
Publish: Content that has been published and is live.
N°7: Technical Development kanban board
The kanban board template used for managing development tasks with a team
The board is structured with the following columns:
Backlog: List of all features, improvements, and bug fixes that need to be addressed.
To Do: Items from the backlog that have been prioritized and are ready to be worked on.
In Progress: Features or tasks that are currently being developed or worked on.
Code review: Reviewing the code before the testing phase.
Testing: Completed tasks that are now in the testing phase.
Done: Tasks that have been deployed to production and completed.
Backlog: List of all features, improvements, and bug fixes that need to be addressed.
To Do: Items from the backlog that have been prioritized and are ready to be worked on.
In Progress: Features or tasks that are currently being developed or worked on.
Code review: Reviewing the code before the testing phase.
Testing: Completed tasks that are now in the testing phase.
Done: Tasks that have been deployed to production and completed.
N°8: Video production YouTube
The free kanban board template used for managing video production for YouTube
The board is structured with the following columns:
Ideas: A space for brainstorming and storing potential video topics.
Title: A stage for researching and finalizing the video title.
Thumbnail: Creating and designing the video thumbnail.
Script: Writing the script for the video content.
Recording: Filming or recording the video.
Editing: Editing the recorded video to finalize it for publication.
Published: Videos that have been uploaded and published on YouTube.
Ideas: A space for brainstorming and storing potential video topics.
Title: A stage for researching and finalizing the video title.
Thumbnail: Creating and designing the video thumbnail.
Script: Writing the script for the video content.
Recording: Filming or recording the video.
Editing: Editing the recorded video to finalize it for publication.
Published: Videos that have been uploaded and published on YouTube.
N°9: Customer support kanban board
A kanban template to manage your customer support tickets
The board is structured with the following columns:
New tickets: Newly submitted customer support tickets that need to be triaged.
To Do: Tickets that have been assigned to support agents for resolution.
In progress: Tickets currently being addressed by support agents.
Waiting on Customer: Tickets that are pending further information or action from the customer.
Resolved: Tickets that have been resolved but are awaiting customer confirmation.
Closed: Tickets that have been fully resolved and closed.
New tickets: Newly submitted customer support tickets that need to be triaged.
To Do: Tickets that have been assigned to support agents for resolution.
In progress: Tickets currently being addressed by support agents.
Waiting on Customer: Tickets that are pending further information or action from the customer.
Resolved: Tickets that have been resolved but are awaiting customer confirmation.
Closed: Tickets that have been fully resolved and closed.
N°10: The Product Launch Kanban Board
A template to streamline the process of launching a new product.
The board is structured with the following columns:
Ideation: A place to gather and list all the creative ideas and concepts for the product.
Product Development: Tasks that involve designing, building, and refining the product
Marketing Strategy: Planning and strategizing how the product will be marketed to the target audience.
Launch Preparation: All the final tasks needed to get the product ready for launch, including demos and materials.
Launch Day: Activities and tasks that need to be carried out on the day of the product launch.
Post-Launch Review: Reviewing the launch results, gathering feedback, and identifying next steps.
Ideation: A place to gather and list all the creative ideas and concepts for the product.
Product Development: Tasks that involve designing, building, and refining the product
Marketing Strategy: Planning and strategizing how the product will be marketed to the target audience.
Launch Preparation: All the final tasks needed to get the product ready for launch, including demos and materials.
Launch Day: Activities and tasks that need to be carried out on the day of the product launch.
Post-Launch Review: Reviewing the launch results, gathering feedback, and identifying next steps.
N°11: Personal Goals & Habits Kanban Board
A kanban template to manage the hiring process from job posting to onboarding.
The board is structured with the following columns:
Habits to Build: A list of new habits or routines you want to start and maintain.
Daily Routine: Daily tasks and habits that you’re focusing on each day.
Weekly Goals: Specific goals you aim to achieve by the end of the week.
Monthly Milestones: Larger milestones or objectives you’re targeting each month.
Completed Goals: A collection of goals and habits you’ve successfully achieved.
Habits to Build: A list of new habits or routines you want to start and maintain.
Daily Routine: Daily tasks and habits that you’re focusing on each day.
Weekly Goals: Specific goals you aim to achieve by the end of the week.
Monthly Milestones: Larger milestones or objectives you’re targeting each month.
Completed Goals: A collection of goals and habits you’ve successfully achieved.
N°12: Hiring Management template
A kanban template to track and manage candidates for a specific job posting, from application to final hiring decision.
The board is structured with the following columns:
Candidates: Candidates that have passed the initial review and are being considered for interviews.
Interviews Scheduled: A column for candidates who have interviews scheduled, with notes on times and dates.
Feedback: Where you add notes and feedback after each interview.
Hired: Candidates who have been offered the job and have accepted.
Declined: Candidates who have been reviewed but are not moving forward in the process.
Candidates: Candidates that have passed the initial review and are being considered for interviews.
Interviews Scheduled: A column for candidates who have interviews scheduled, with notes on times and dates.
Feedback: Where you add notes and feedback after each interview.
Hired: Candidates who have been offered the job and have accepted.
Declined: Candidates who have been reviewed but are not moving forward in the process.
N°13: Social Media Content Calendar Kanban Board
A kanban board to plan, create, and analyze your social media content.
The board is structured with the following columns:
Content Ideas: A repository for brainstorming and storing potential content ideas.
In Progress: Content that is currently being created, such as writing, designing, or video editing.
Scheduled Posts: Content that has been completed and scheduled for posting.
Published Posts: Posts that have gone live on social media platforms.
Analytics Review: A place to analyze the performance of published content and gather insights.
Visual project management helps track and analyze social media content performance by allowing teams to easily visualize all project information at a glance.
Content Ideas: A repository for brainstorming and storing potential content ideas.
In Progress: Content that is currently being created, such as writing, designing, or video editing.
Scheduled Posts: Content that has been completed and scheduled for posting.
Published Posts: Posts that have gone live on social media platforms.
Analytics Review: A place to analyze the performance of published content and gather insights.
Visual project management helps track and analyze social media content performance by allowing teams to easily visualize all project information at a glance.
N°14: The Remote Team Collaboration Board
A kanban board to coordinate tasks and projects with a remote team.
The board is structured with the following columns:
Task Assignments: Assigning tasks to team members based on their roles and expertise.
In Progress: Tasks that team members are currently working on.
Pending review: Completed tasks that are waiting for feedback or approval.
Completed: Tasks that have been reviewed and finalized.
Feedback & Revisions: A place to provide and act on feedback for tasks that need further work.
Keeping everyone on the same page is crucial for remote team collaboration to ensure smooth project progress and avoid potential bottlenecks.
Task Assignments: Assigning tasks to team members based on their roles and expertise.
In Progress: Tasks that team members are currently working on.
Pending review: Completed tasks that are waiting for feedback or approval.
Completed: Tasks that have been reviewed and finalized.
Feedback & Revisions: A place to provide and act on feedback for tasks that need further work.
Keeping everyone on the same page is crucial for remote team collaboration to ensure smooth project progress and avoid potential bottlenecks.
N°15: To do Doing Done Board
One of the most popular and easy-to-use Kanban boards, featuring three stages: To Do, Doing, and Done.
The board is structured with the following columns:
To do: Tasks that are assigned but not yet started. This column holds upcoming work that needs to be tackled, helping the team prioritize and plan their next steps.
Doing: Tasks currently being worked on by the team. This stage tracks active progress to ensure smooth workflow and timely completion.
Done: Fully reviewed and approved tasks, marking them as finalized with no further action needed. This stage highlights completed work.
To do: Tasks that are assigned but not yet started. This column holds upcoming work that needs to be tackled, helping the team prioritize and plan their next steps.
Doing: Tasks currently being worked on by the team. This stage tracks active progress to ensure smooth workflow and timely completion.
Done: Fully reviewed and approved tasks, marking them as finalized with no further action needed. This stage highlights completed work.
N°16: Scrum Kanban Board
Scrum template Kanban board, specifically designed to follow the Scrum methodology while leveraging the visual and task-management strengths of Kanban
The scrum board is structured with the following columns:
Backlog: A prioritized list of all user stories, tasks, and features that the team needs to work on in future sprints..
Next Sprint: A list of user stories or tasks chosen for the current sprint, based on the team’s capacity and priority.
To do: Tasks from the sprint backlog that are ready to be started during the current sprint. These are well-defined, actionable items.
In progress: Tasks actively being worked on by the team during the sprint. Each task here should have a clear owner and updates on its status.
In review: Tasks that are completed but need to be reviewed by peers or a product owner to ensure quality and adherence to requirements.
Testing: Tasks that are undergoing testing, either automated or manual, to ensure functionality and resolve any bugs.
Done: Completed tasks that have passed testing and reviews, and are ready to be considered part of the sprint’s deliverables.
This Scrum Kanban board is designed to fit the sprint cycles of Scrum while maintaining the visual flow of Kanban. Each sprint starts with the Backlog, and tasks move from To Do to Done within the timeboxed sprint. The Backlog ensures future tasks are always visible and prioritized for future sprints.
Backlog: A prioritized list of all user stories, tasks, and features that the team needs to work on in future sprints..
Next Sprint: A list of user stories or tasks chosen for the current sprint, based on the team’s capacity and priority.
To do: Tasks from the sprint backlog that are ready to be started during the current sprint. These are well-defined, actionable items.
In progress: Tasks actively being worked on by the team during the sprint. Each task here should have a clear owner and updates on its status.
In review: Tasks that are completed but need to be reviewed by peers or a product owner to ensure quality and adherence to requirements.
Testing: Tasks that are undergoing testing, either automated or manual, to ensure functionality and resolve any bugs.
Done: Completed tasks that have passed testing and reviews, and are ready to be considered part of the sprint’s deliverables.
This Scrum Kanban board is designed to fit the sprint cycles of Scrum while maintaining the visual flow of Kanban. Each sprint starts with the Backlog, and tasks move from To Do to Done within the timeboxed sprint. The Backlog ensures future tasks are always visible and prioritized for future sprints.
N°17: Freelancer Client Workflow Board
This board is designed to help freelancers manage the entire workflow with their clients, from receiving requests to delivering the final product.
The freelancer board is structured with the following columns:
Client requests All tasks or projects requested by the client. This column keeps track of new or ongoing requests waiting to be reviewed or approved by the freelancer.
To do: Approved tasks from the client that are ready for the freelancer to start working on. These are prioritized based on deadlines or project milestones.
In progress: Tasks actively being worked on by the freelancer. This stage ensures the client can see which projects are currently in progress.
Waiting feedback: Tasks that have been completed by the freelancer but need client review, feedback, or approval before moving forward.
Revisions: Tasks that the client has requested changes or updates for after reviewing the initial work.
Final approval: Tasks that have been revised and are awaiting the final sign-off from the client.
Completed: Fully completed tasks that have been approved by the client, delivered, and require no further action.
The freelancer board provides transparency for both the freelancer and the client, ensuring that tasks move smoothly through the different stages and keeping communication clear.
Client requests All tasks or projects requested by the client. This column keeps track of new or ongoing requests waiting to be reviewed or approved by the freelancer.
To do: Approved tasks from the client that are ready for the freelancer to start working on. These are prioritized based on deadlines or project milestones.
In progress: Tasks actively being worked on by the freelancer. This stage ensures the client can see which projects are currently in progress.
Waiting feedback: Tasks that have been completed by the freelancer but need client review, feedback, or approval before moving forward.
Revisions: Tasks that the client has requested changes or updates for after reviewing the initial work.
Final approval: Tasks that have been revised and are awaiting the final sign-off from the client.
Completed: Fully completed tasks that have been approved by the client, delivered, and require no further action.
The freelancer board provides transparency for both the freelancer and the client, ensuring that tasks move smoothly through the different stages and keeping communication clear.
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